Meeting Planner Guide
All of your meeting planning needs in one place!
Enhance any event with the most beautiful scenery in Ohio. The Maumee Bay Conference Center houses more than 7,000 square feet of event space throughout eight function rooms, each one providing unique and breathtaking views of Lake Erie and its natural surroundings.
The Grand Ballroom accommodates up to 400 individuals in 5,000 square feet of space. Complemented by natural lighting and balcony vistas, it’s the perfect space for weddings and celebrations.
Outside you’ll find a 2,000-seat amphitheatre that can be transformed for concerts, special events, and more. Whether indoor or outdoor, you’ll find a picture-perfect space for any gathering. Everyone in your crew will enjoy our excellent lodging and amenities.
Relax and enjoy your event while our chefs and professional catering staff delight your guests with delicious dishes for breakfast, brunch, lunch, dinner, and any snacks in between.
Planning your event should be an enjoyable experience from start to finish. For your consideration, we've provided a list of helpful planning essentials.
Please adhere to the agreed function schedule as other groups may be utilizing the same room prior to or following your event. Should your needs change, contact your Catering Sales Manager and every effort will be made to accommodate your requests. The seating capacity in the meeting rooms will vary depending on set-up, equipment and/or displays, head table, dance floor or other requirements. In order to maintain the quality and appearance of our facilities, stapling, tacking and taping to wall coverings or wood surfaces is prohibited. Please consult with our banquet staff regarding your requirements.
All banquet and meeting-related charges are subject to one master bill. All no-shows will be included in the master billing. We reserve the right to request all or part of the bill prior to the function. Functions must be paid for in advance or at conclusion of such event unless direct billing status has been applied for and approved 10 days prior to your function. Full payment of all group charges incurred are due and payable 10 days from the billing date and are subject to a 2% per month service charge on any outstanding balance.
Tax-exempt status will be granted if furnished with documentation 10 days prior to your event. Ohio laws require that the tax-exempt organization remit all monies on the tax-exempt billing. Local bed tax and sales tax on alcoholic beverages are not subject to exemption. We cannot offer tax-exempt status to anyone paying with a personal check or credit card.
Liability for any damages incurred by conference attendees or guests at any resort facilities are the responsibility of the organization booking the event and will be billed accordingly. The resort is not responsible for the security of or delivery/pickup of equipment, displays, printed material or any other items necessary for any function. Please consult with our Sales & Catering Manager for additional information.
Maumee Bay Lodge & Conference Center must receive a group arrival list indicating all individuals with room reservations no later than 30 days prior to the actual arrival date. The list should indicate whether an individual will be alone or sharing accommodations with someone (name of second occupant required). This arrival list is critical to the prompt execution of your check-in and the lodge’s ability to provide you with the best accommodations available. We appreciate your cooperation.Failure to receive this information within the 30-day timeframe may result in automatic cancellation of your reservation.
Guest(s) must be employed by a department, company, etc. that is exempt from sales tax in Ohio.
Whether you’re hosting an over-the-top evening, or a small intimate event, Maumee Bay State Park Lodge offers on-site audio visual services to fulfill your group’s needs. Several cost-effective packages are offered, from technical assistance with your own equipment to rental of our Lumen LCD Projectors. We work in conjunction with Markey’s Audio Visual to meet your equipment needs, and for your convenience, all orders will be placed with your Catering Sales Manager.
Make your special day even more so with a wedding ceremony and reception at Maumee Bay Lodge.
Surrounded by the beauty of nature, find the inspiration you are looking for with one of our many retreat options.
We’re ready to help. Contact our sales office at 419-836-1466 or request a proposal today!
We love sharing specials, travel tips and more. Never miss out by signing up for our newsletter.Sign Up Now